Exhibition organizer/Event manager

An Exhibition organizer/event manager looks after every aspect of exhibition planning, marketing, organisation and administration. The roles of an exhibition organizer/event manager vary, but the work encompasses identifying potential business, researching, writing, planning and running all aspects of exhibitions on behalf of a client or own organisation. They work on public events, trade and industry exhibitions, product launches, company events and private events such as weddings. As well as planning an event/exhibition in advance, they will usually be present during the event to deal with any issues as they arise.

Tasks involved

  • Researching suitable venues and ensuring all necessary equipment is available
  • Planning exhibition venue layouts and activities such as workshops, seminars and demonstrations
  • Selling stand/exhibition space to potential exhibitors
  • Calculating overall costs
  • Seeking and securing sponsorship and/or payments to cover overall costs
  • Designing publicity materials (website, posters, private view invitation cards, brochures, etc.)
  • Arranging insurance cover and ensuring legal, health and safety requirements are adhered to
  • Coordinating caterers, stand designers and equipment hire
  • Organising car parking facilities, security, first aid and catering
  • Promoting the event by contacting Media
  • Supervising the dismantling and removal of stands.
  • Deciding where the exhibitors display work

Exhibition organizer/event manager – my experience

Between 2004 and 2008, I organised 5 International Arts Festivals. Two of these were co-organised with the New York Arts Magazine (Raw Arts Festival in Valencia in 2006 and the Raw Arts Festival in New York in 2007). I created the Festival, websites for it and managed artists entry, etc.

I am now interested in using my experience and skills to organise events at my School e.g. Hour of Code, Lego WeDo and Lego Mindstorms, etc.

Author: Piers Midwinter
Piers Midwinter is a Qualified Teacher, Native English Speaker, ex-Company director, and ex-University lecturer. He lives and works in Ho Chi Minh City in Vietnam
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